How to invite or import users into the classroom.cloud portal

Once you have registered a user and logged into the classroom.cloud portal, you can now create the user accounts for the staff who are going to start a Class and use the Teacher console to connect to the Student devices.

There are two methods for creating user accounts in the classroom.cloud portal and the choice of which one to use will normally depend on the number of user accounts that need to be created. The available methods are to manually invite each user or import a list of users from a pre-prepared CSV file.

Invite users

1. Log into the classroom.cloud portal as the Organisation Admin user and go to the Organisation | All Users section.
2. Click Invite user and enter the email address(es) of the user(s) to invite. Choose the appropriate role from the drop-down menu, either Organisation Admin, Site Admin or Teacher and then select the site name(s) the user(s) will be registered to. In a multi-site environment, the user can be a member of a single site or multiple sites.
   
3. Click Invite. The user will be added to the list of users with a Status value of Invited.
4. Once the user has responded to the prompts in the classroom.cloud email sent to them to confirm their account registration, the Status for the user will change to Active.

Import users

1. Log into the classroom.cloud portal as the Organisation Admin user and go to the Organisation | All Users section.
2. To view the required format for the CSV file entries, click Download sample CSV to download the sample_user.csv file.
3. Open the sample_user.csv file using Notepad and something similar to the following column and value entries will be seen:
   
4. Enter/edit the column values for the user in the CSV file, using copy and paste to create a new user entry in the file until all of the users and values have been added. Save the CSV file. CSV file key:
   Role:
   1 for Organisation Admin
   2 for Teacher
   3 for Site Admin
   Sites:
   Enter the number of each site you want to register the user in, e.g. “1,2” for a classroom.cloud environment with two sites or “1” for a single-site environment. The sites value can also be a mixture of the available site numbers if appropriate, e.g. “1,3,4”. Provided that the salutation,firstName,lastName,jobTitle,email,phoneNumber,role,sites column structure is adhered to, it is possible to use other software products, e.g. Microsoft Excel, to create the CSV file containing the list of users to import into the classroom.cloud portal.
5. Click Import users and browse to the location of the saved CSV file. Highlight the file and click Open.
6. On the Import users window, tick the box next to the Title field name to select all of the users in the CSV file or use the tick box next to each user entry to select that user.
   
7. Click Import and the imported users will be added to the user list with the Status value displayed as Invited. An email will be sent to the Organisation Admin user to confirm the importation of the user accounts.
8. Once the user has responded to the prompts in the classroom.cloud email sent to them to confirm their account registration, the Status for the user will change to Active.