Once you have registered for ReallySchool, you can start to set up your school, including adding student, staff and parent data to the system.
Your administrator is responsible for setting up and managing your school.
If you are an administrator, you will have received an email invitation inviting you to accept your role.
- Accept the invitation.
- Set up your username and password.
When you first log in to ReallySchool, to get started click on Manage School from the sidebar. You’ll start on the tab with general information, you’ll also see tabs for Terms and dates, Year groups, Import, Transfer and Archive.
On the Manage school tab, you’ll find the information about your school from your registration form. You can edit or add to the information as needed. You’ll also notice an area showing you which staff members are admins. From here, you may add additional admins by pressing + Admin. This will give them access to the role, so they can help manage your account.
Mange school Administrators
Terms & dates
Now select the Terms & Dates tab. It’s important that you enter your term dates into ReallySchool and update these each academic year. Select Edit next to each half term to input your dates.
The Year Groups tab enables you to select assessment frameworks for each of the year groups within your school. To do this, click on the large box under assessment for each group and choose from the scrollable list of frameworks. You can add any number of frameworks to a year group. If you wish to remove a framework from a year group, then press the small x on the framework you want to remove. These frameworks can be added or removed at any time.
Year groups and assessment frameworks
The Import tab is where you can import data from your school’s MIS system into ReallySchool. Although you can add staff, students and parents manually, we recommend importing a CSV file from your MIS system or using our WONDE integration for your convenience. For details on how to export and import data, check our guidance for RM Integris and Capita SIMS 7.
The Transfer tab enables you to transfer students between classes or houses, and staff between classes. To make a transfer, first, decide on the type of transfer. Then, select which house/class you want to transfer from and which house/class you want to transfer to. Next, select the staff or students, and press the arrow to move them across. There is also a Select All button that you can use if, for example, you wanted to move a whole class.
Transfer staff and students
MIS integration As an alternative to importing and exporting data from your school MIS system or manually inputting data, you can use our WONDE integration for a small fee. To find out more about how this works check out our WONDE integration guide.
The Archive tab is where staff, students and classes that have been removed by an admin are stored. Staff that have been archived no longer have access to ReallySchool, but the observations and/or comments they have recorded will remain in the system. Staff, students or classes can be restored as desired. To do this select the tick box next to the staff, students or classes or the select all box then press Restore.
The Students tab shows you all the students you have on ReallySchool including information about each student, such as their DOB, gender, first language etc. To view a student profile, select the student icon. If you would like to edit or add new information about a student, press the pencil icon. If you have decided not to import student data from your school’s MIS, then you can add students manually by pressing the + button on the Students tab and filling in the details. If you wish to remove a student, press Remove, this will move the student to your archive area. To add parents to students, use the Parents section of a specific student’s information.
Students tab Add a student
The Staff tab shows you all the staff you have on ReallySchool. When staff have been added to the system, you need to send them an invitation by selecting the pencil icon next to the staff member. Then press the Send Invite button. You can see which staff are active, suspended or pending. If a staff member has a ‘pending’ status, you can send them another invite to join ReallySchool. To view a staff members profile, select the staff member. If you would like to edit or add new information about a staff member press the pencil icon. If you have decided not to import staff data from your school’s MIS, or if your MIS does not store this information, then you can add staff manually, by pressing the + button on the Staff tab and filling in the details. If you want to remove a member of staff, press the Remove button. This will move them to your archive area. If you want to suspend a member of staff, press Suspend, the staff member will remain in your staff list with a suspended status. Removing or suspending a staff member removes their access from ReallySchool, unless they are restored.
Staff tab Add staff
The Parents tab shows you all the parents you have on ReallySchool. When parents have been added to the system, you need to send them an invitation by selecting the pencil icon next to the staff member then the Send Invite button. You can see which parents are active, suspended, or pending. If a parent has a ‘pending’ status, you can send them another invite to join ReallySchool. To view a parent’s profile, select the parent icon. If you would like to edit or add new information about a parent, press the pencil icon. If you have decided not to import parent data from your school’s MIS, or if your MIS does not store this information, then you can add parents manually by going on to the Students tab, selecting a student and filling in their parent details.
The Classes tab shows you the classes that have been added to ReallySchool. You can see associated staff members and information about your students. To view a class profile, click on the class icon. From here, you can add and remove students from that class. To edit information about a class, click on the pencil icon. When editing a class, you can assign and unassign staff and choose their role in relation to that class. You can also remove a class to add it to your archive area. The class can be restored if desired. If you have decided not to import class data from your school’s MIS, or if your MIS does not store this information, then you can add classes manually by pressing the + button on the Classes tab and filling in the details.
The Houses tab shows you the houses that have been added to ReallySchool. You can assign heads of houses, house captains and view information about the students in each house. To view a house profile, select the house icon. To edit house information, select the pencil icon. If you have not imported house data from your school’s MIS, or your MIS does not hold this information you can manually add houses by pressing the + button on the Houses tab and filling in the details.