There are a variety of reports in ReallySchool. These reports help you to know where your pupils are at in their learning, spot gaps, and plan individual learning steps and tailored support.
On the portal, you will find a Reports tab which helpfully allows you to access all your different report types from one place.
There are two main types of reports for classes: class attainment reports (where they are at now) and progress reports (how their attainment has changed over a period of time).
Class attainment reports
On the app, you will find these by selecting Class Reports from the dashboard.
On the portal, you will find these by selecting the Reports tab, then All Reports or Teacher reports, then Class Attainment Reports.
Attainment view – See if students are emerging, developing, expected or exceeding for each statement. You’ll be able to see numbers showing how many of these statements they have, and an average of emerging, developing, expected, or exceeding for each learning area. As you expand the learning areas, you’ll see these numbers and colours change to reflect the sub-learning areas and so on. As you drill down further, you can see colour coded dots for each statement. Please note that age banded statements in EYFS are blue, as understanding refinements are only used for ELG and ELG+ statements in this framework.
Attainment view (class attainment reports)
Heat map view – This view will help you monitor the coverage of your observations. The numbers inside the squares show the number of statements in that learning area, then when drilled down, the number of statements in each sub-learning area and so on. The squares will be colour coded based on the number of assessments made in comparison to the number of unassessed statements. If you select the information icon, that will show you how the colour coding works.
Heat map view (class attainment reports)
Percentage view – Similar to the heat map view, this view enables you to monitor your coverage. The difference here is the numbers reflect the percentage of a learning area that has been covered as opposed to the number of assessments made. Again, selecting the information icon will explain the colour coding.
Percentage view (class attainment reports)
Once you have selected a class, you can choose your framework (Assessment drop-down box) and which type of report you would like to view (Type drop-down box). You can choose from Heat map, Attainment or Percentage. Additionally, you can add filters such as specific age bands or year groups, subjects, learning areas, and students. To print the report, select the PDF icon.
The numbers next to each learning area indicate how many statements within that learning area have been used out of the total number of statements. If you spot a child with gaps in their learning, you can select on them, then the report icon to see their individual report.
Spot assessment gaps
On the portal, you can compare class reports by scrolling past the report you opened and selecting Add Report. Here you can either compare consistency across classes or compare the difference for one class over two different time periods.
Class progress reports
Class progress reports show you how student attainment has changed over time helping you monitor progress and provide tailored support and next steps for your students as needed.
There are three categories of class progress reports:
Class baseline reports – Only available for EYFS. This shows you the baseline level for each pupil in each learning area.
Class end of year reports – This will show you the progress of each child in the class for each half term (includes any baseline assessments in EYFS) as well as their current attainment.
Class term reports – Choose which half terms you would like to include in the report and see attainment over this time period.
On the app, you will find these reports by selecting a class, then pressing the Report button. You’ll go through some filters to help you get information tailored to what you need.
- Assessment – Select the framework you want and press Next.
- Progress Type – Select either Baseline (EYFS only), End of year, or Term (baseline will be included in all these report types for EYFS), then press Next.
- If you selected Term, you will then need to select which half terms you want to be included in the report. Choose as many as you like, then press Next.
- Selected Aspects – Press the + button and choose your subjects (as many as you like). If you want to use sub-learning areas, press Next and select those. Otherwise, press Done.
- Press Download.
Please note, you can go back at any time, by pressing the Back button.
On the portal, you will find these reports by selecting the Reports tab, then All Reports or Teacher reports, then Class Progress Reports.
You’ll go through some filters to help you get information tailored to what you need.
- First, select your class.
- Then select New Report.
- Select your framework.
- Select your timeframe (you can select multiple half terms).
- Press Next.
- Select your subjects or use the tick box to select all.
- Select learning areas if desired.
- Press Generate and save (load the report now ready to download) or Save (save filters for later).
- The report will appear at the top of the table (this may take a few minutes to load).
- Press Download.
This report will be kept in the table for 7 days, or until you choose to delete it. This means you can either download the exact same report/s again by selecting the reports and pressing Download, or you can generate these reports to keep the same filters but update the document with any new assessment data. Alternatively, you can create new reports as before. To delete a report simply select the relevant tick boxes and press Delete.
There are two main types of reports for students: student attainment reports (where they are at now) and student progress reports (how their attainment has changed over a period of time).
Student attainment reports
Student attainment reports have two levels of detail:
Basic attainment report – A basic report will show you the number of statements a student has in each learning area and sub-learning area, as well as how many statements they have left to complete. It will also total the number of emerging, developing, expected and exceeding statements they have.
Detailed attainment report – A detailed report will cover all the features of a basic report but also show you each specific statement the child has and their understanding level (e.g. expected) for that statement.
Basic student attainment report Detailed student attainment report
On the app, you will find these reports by pressing on a student and pressing Report.
First, you’ll be asked to choose your framework then either an Attainment or Progress Report.
When you select attainment, you need to choose the detail level – Basic or Detailed (you can also select both).
Then you can choose to select other filters such as specific subjects, year groups/age bands and or time periods.
On the portal, you will find these reports by the same method as on the app, or by selecting the Reports tab, then All Reports or Teacher reports, then selecting Student Reports.
- Select the student/s you would like to generate reports for using the relevant tick boxes.
- Select New Report then Attainment.
- Select your framework.
- Choose Basic or Detailed.
- Press Next.
- Now you can choose your filters. You can pick specific subjects, year groups and time periods.
- Then select Generate and save (to load the report ready to download) or Done (to keep the filters ready for downloading a report at another time).
- The report/s will load in the table, press Download when ready.
Please note that the generation process may take several minutes when multiple students are selected.
As with class progress reports, the reports you downloaded will remain in the table for 7 days or until you delete them. You can re-generate, re-download or delete reports using the same method as for class progress reports.
Student progress reports
There are three categories of student progress reports:
Student baseline report – Only available for EYFS. This shows you the baseline level for the pupil in each learning area.
Student end of year report – This will show you the progress for a child for each half term (includes baseline in EYFS) as well as their current attainment.
Student terms report – Choose which half terms you would like to include in the report and see the attainment over this time period.
End of year student progress report
On the app, you will find these by pressing on a student and pressing Report.
Follow the same process as for student attainment reports, but this time instead of choosing whether you would like a Basic or Detailed report, you will be given the option to choose from Baseline, End of year or Terms.
On the portal, you will find these by the same method as on the app, or by selecting the Journals tab, then All Reports or Teacher reports, then selecting Student Reports.
Follow the same process as for student attainment reports, but this time select New Report then Progress/Baseline. You will be given the option to choose from Baseline, End of year or Terms.
Please note not all assessment frameworks have a progress report option.
Student journals show you a student’s learning journey over time.
There are two types of student journals:
Staff journals – These journals include: Dates/times, learning areas, assessments, group notes, individual notes, group photos, individual photos and student badges.
Parent journals – These journals include: Dates/times, learning areas, group notes, individual notes, individual images and student badges. Parent journals do not contain assessments or any group attachments.
Student journal for a teacher Student journal for a parent
On the app, you will find these by pressing on a student and pressing Journal.
Select any filters you want to apply. The Settings tab will let you choose a portrait or landscape journal, as well as whether you want to generate a staff or parent style journal. Press Download once you have selected any filters that you need.
On the portal, you will find these by the same method as on the app, or by selecting the Reports tab, then All Reports or Teacher reports, then selecting Student Journals.
- Select which student/s you want to download journals for, then select New Journal.
- Add a title and choose either Generate document (staff style journal) or Generate for Parent (parent style document).
- Press Next.
- You can then apply any filters that you want to include (subjects, teachers, and/or time periods).
- Use settings to choose your document orientation.
- Press Done when you are finished.
When the journals have finished generating, they will be ready to download.
Like other reports these are kept for 7 days, or until you remove them. During this time, they can be re-downloaded or generated as many times as you need.
Our SOAP reports are useful for head teachers, governors and members of the senior leadership team.
SOAP reports include whole school outcomes in comparison to national data, broken down by year group and characteristics. The report also includes information about the school and its pupils.
Leadership reports are only available on the portal for staff with a leadership role.
- Select the Reports tab.
- Select Leadership Reports then SOAP Reports.
- Select New Report.
- Select the academic year.
- Select Generate and Save (load the report ready to download) or Save (create filters ready to generate with later).
- When the report has finished loading, press Download.
Please note the report may take several minutes to generate.
As with other reports, SOAP reports can be re-generated, downloaded and removed as required. They will remain in the table for 7 days or until you remove them.